Vacancy | Data Entry Specialist

Location: Bukit Mertajam, Penang, Malaysia

We are seeking a detail-oriented Data Entry Specialist with a strong understanding of Malaysia’s Inland Revenue Board (LHDN) regulations.

You will manage daily expense processing, verify tax documentation, and ensure full compliance with the latest MyInvois e-invoicing framework.

Key Responsibilities

1. Data Processing: Input vendor invoices, receipts, and employee claims into the accounting system with high accuracy.
2. Compliance Verification: Validate supplier Tax Identification Numbers (TIN), business registration details, and MSIC codes.
3. E-Invoicing Management: Ensure all incoming bills comply with the mandatory LHDN MyInvois submission and validation standards.
4. Tax Categorisation: Assign correct general ledger codes based on LHDN tax-deductible versus non-deductible expense criteria.
5. Document Audit: Review receipts to ensure they meet official tax invoice standards before releasing payments.
6. Record Retention: Maintain an organized digital archiving system to satisfy LHDN’s mandatory 7-year record-keeping rule.
7. Discrepancy Resolution: Flag and resolve incomplete, suspicious, or non-compliant expense submissions with internal teams or vendors.

Qualifications & Requirements

1. Education: Diploma or Bachelor’s Degree in Accounting, Finance, Business Administration, or a related field.
2. Experience: Minimum 1–2 years of experience in data entry, accounts payable, or expense processing.
3. Tax Knowledge: Solid understanding of Malaysian tax regulations, including LHDN compliance and e-invoicing guidelines.
4. Technical Skills: Proficiency in MS Excel and experience with accounting software (e.g., SQL, AutoCount, SAP, or Xero).
5. Soft Skills: High attention to detail, strong organizational skills, and the ability to handle confidential financial data.